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Organization Procrastination Teaching EF Tips

Hack Your To-Do Lists with EF Strategies

Do you create to-do lists with the intention of organizing your tasks and relieving stress? According to research and interviews(link opens in new tab/window) , it turns out that to-do lists can actually make us more stressed because they don’t account for how long tasks take. There are tips for making the lists in planners more effective–as Michael Greschler, director of SMARTS, says, we should use planners as planners and not just as due daters

While brain dumps or listing out all our tasks are good first steps in organizing ourselves and our schedules, it is important to take time to prioritize tasks, break down tasks into steps, and estimate how long they will take.

Step 1: Prioritize

After a brain dump, take time to categorize your list into obligations (have to’s), aspirations (want to’s), and negotiations. Sorting tasks and activities in this way helps make it clear where to begin. Once you know your starting point, you can move on to step 2.

Step 2: Break Down Tasks

It is easy to create to-do lists without considering that each task could contain multiple sub-tasks. When tasks go unfinished, it can create unneeded stress and pressure. According to the Zeigarnik Effect(link opens in new tab/window) , unfinished tasks tend to linger in our minds and interfere with our ability to move forward. One way to counteract the Zeigarnik Effect is to break down each task into parts and schedule each sub-task into a planner or calendar.

Step 3: Estimate

When scheduling sub-tasks into a planner, remember to estimate how long they will take. This is a step that is often missed when using a planner as a due dater. Estimating the time pays off—we are more likely to complete a task if we know exactly when we will start and how long it will take. 

While setting up to-do lists with executive function strategies may take time upfront, you will reduce stress and save time in the long run. For more information about these lessons, check out the SMARTS Curriculum

  • Caitlin Vanderberg, M.Ed., SMARTS Associate

SMARTS Executive Function Curriculum: smarts-ef.org

Research Institute for Learning and Development: researchild.org

The Institute for Learning and Development: ildlex.org

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Executive Function Organization Quick Tip

Quick Tip: The Power of Common Language

What’s in a name? When it comes to addressing students’ executive function challenges and helping them understand their learning profiles, a structured, systematic, and explicit approach is key. By clearly naming executive function strategies, students can develop an understanding of what strategies are, why they matter, and how they can be applied. 

For Students

When we name and model a strategy, students can begin to think about the strategy’s value and applications in their lives. Take, for example, an organizational strategy like the SMARTS 4C’s strategy (Unit 4 in SMARTS). This strategy helps students organize their materials using the 4C’s (C, C, C, and C). Developing clear and consistent language in the classroom around organization can increase strategy use and ensure that students can refer to the strategy by name later on.

Strategy instruction promotes self-understanding as students are required to think about what strategies they can use, why they will help, and when they can use them. Using strategies is an intentional and deliberate process; students become active learners who engage in self-reflection about which strategies were most successful in specific situations. When armed with strategies that they can name and understand, students have options for how they can respond to challenges.

For Educators and Administrators

Naming executive function strategies is also beneficial for educators and administrators. If everyone in a school or learning center is using the same executive function strategies and terms, this shared common language could ultimately lead to a culture shift. Repeated exposure to the same strategies can also help students see that all their teachers are on the same page and that strategies can be applied across classes

  • Caitlin Vanderberg, M.Ed., SMARTS Associate

Build Your Executive Function Toolkit in 2022

Are you interested in building your Executive Function Toolkit? Join us in February and March to hear from EF experts on topics such as metacognition and motivation, strategies to support students with long-term projects and project-based learning, embedding EF in the general education curriculum, and the intersection of EF and social-emotional learning. Learn more and register today

SMARTS Executive Function Curriculum: smarts-ef.org

Research Institute for Learning and Development: researchild.org

The Institute for Learning and Development: ildlex.org